Club Assembly
The members met upstairs at Nookies for a club assembly to review many upcoming events.
First was Surf and Turf sales which are going well as we approach the deadline. Ticket sales end this Saturday June 15th. PLEASE PURCHASE YOUR OWN
TICKETS AND SELL TO FRIENDS AND FAMILY. If any money is owed for physical tickets sales, please advise Bob about payment before end of week.
TICKETS AND SELL TO FRIENDS AND FAMILY. If any money is owed for physical tickets sales, please advise Bob about payment before end of week.
Kevin Moore noted that club members may have seen invitations from the District to partake with fellow Rotary members in Pride celebrations this weekend. Kevin reminded us that here in Port Hope we are having our own Pride celebrations and he invited the club to help show support by attending the events on Sunday June 16 11am-noon in Memorial Park.
Next up was Canada Day Parade: Calling all members interested in riding in the parade to sign-up. Bob Wallace and John Mowat will be driving their cars in the parade. 3 seats available in each car.
Canada Day Parade Volunteers: Collecting donations with carts. 4 volunteers needed. We will be walking in the parade collecting donation toward the cost of the parade.
Canada Day Food Booth: The club will be volunteering, like last year, in serving food during the afternoon shift from 2:00pm to about 6:30pm
2024 Fall Fair , we will start planning for our food booth at the Port Hope Fall Fair in September
Several members gathered for breakfast on Friday to catch up on Rotary happenings. A great breakfast was served at Santorini's and great discussion. Remember all are welcome to join us for breakfast.
Feedback from the District Assembly on June 1st.
Rotary’s Harassment Policy – Download and read. Training coming in Fall.
BREAKOUT NOTES:
1. Ron Dick – Succession Planning: President-Elect selection is a key job and consists of 2 main things:
IDENTIFY & DEVELOP CANDIDATE(s). Their knowledge is key – they need to know what Rotary is about.
When approaching candidates, promote that it’s a Distinct Honour to be a Rotary Club President (there is work yes, but don’t make that the initial focus).
Invite new members to Board meetings (could invite different new member to each meeting)
Encourage visiting other clubs’ meetings.
Encourage Board to do a club leadership training session
When approaching candidates, promote that it’s a Distinct Honour to be a Rotary Club President (there is work yes, but don’t make that the initial focus).
Invite new members to Board meetings (could invite different new member to each meeting)
Encourage visiting other clubs’ meetings.
Encourage Board to do a club leadership training session
TAKE-AWAY: Ron Dick talked about his club’s Mentor Program. Also a “10 Point Letter for New Members”.
2. Virginia O’Reilly (DGE): Rotary’s Action Plan. In her opinion, the most interesting “IRRESISTIBLE” part of being a Rotarian is DOING/SERVICE (and less about attending meetings). Can we do more of “different things” versus the same old dinner meeting and speakers series. How do we bring the Action Plan to Life? 4 Priorities give a plan to bring Rotary’s vision statement to reality:
a. IMPACT: e.g. Eradication of Polio. We must continue to DO projects, but also we need to be TELLING OUR STORIES about what we’re doing in the community. Communicate the impact on community/nation/globe of the work (actions and activities) of our clubs
b. EXPAND REACH: Grow members. Completion and continued expansion of projects. Reach out to other like-minded organizations, and be willing to partner and help them. Again, tell stories about what we’re doing. Reach out to the media & use multiple forms of media to tell our story
c. ENHANCE PARTICIPANT ENGAGEMENT: Engage the entire club in membership drive (not just the membership chair or committee). Invite all of the volunteers (non-members included) and those whom we help (I.e., community service fund and sweat equity recipients). Show them appreciation. E.g. invite them to breakfast. Find out what people doing individually, what new members WANT. New member committee that we give a restricted amount (I.e., $2K) for them to plan, and deliver a project…DRIVEN by THEM
d. ADAPT: increase our ability to adapt. Our Clubs need to reflect our communities. Don’t hesitate to take new approaches to meetings (vary the times/days of week, have fun, hybrids (zoom), etc). Encourage our snowbird members to join via ZOOM more consistently. Rotary’s ACTION PLAN is our guide to creating an experience people don’t want to miss, that draws others in, and our guide to being proud & loud about telling our story!
a. IMPACT: e.g. Eradication of Polio. We must continue to DO projects, but also we need to be TELLING OUR STORIES about what we’re doing in the community. Communicate the impact on community/nation/globe of the work (actions and activities) of our clubs
b. EXPAND REACH: Grow members. Completion and continued expansion of projects. Reach out to other like-minded organizations, and be willing to partner and help them. Again, tell stories about what we’re doing. Reach out to the media & use multiple forms of media to tell our story
c. ENHANCE PARTICIPANT ENGAGEMENT: Engage the entire club in membership drive (not just the membership chair or committee). Invite all of the volunteers (non-members included) and those whom we help (I.e., community service fund and sweat equity recipients). Show them appreciation. E.g. invite them to breakfast. Find out what people doing individually, what new members WANT. New member committee that we give a restricted amount (I.e., $2K) for them to plan, and deliver a project…DRIVEN by THEM
d. ADAPT: increase our ability to adapt. Our Clubs need to reflect our communities. Don’t hesitate to take new approaches to meetings (vary the times/days of week, have fun, hybrids (zoom), etc). Encourage our snowbird members to join via ZOOM more consistently. Rotary’s ACTION PLAN is our guide to creating an experience people don’t want to miss, that draws others in, and our guide to being proud & loud about telling our story!
3. Mark Chipman: Rotary Youth.
a. Ideas to engage our youth. E.g.: One district hedwriting/speech contest to ask youth to speak about the Rotary Theme for the Year (e.g. the Magic of Rotary). It was a great way to engage both them and their parents (led to some new members).
b. District goal to revive youth programs.
c. Interact – award the youth with volunteer hours for attending meetings.
i. Need a student champion to recruit peers
ii. Need a sponsor/teacher/guidance councillor/staff person IN THE SCHOOL to be the liaison.
a. Ideas to engage our youth. E.g.: One district hedwriting/speech contest to ask youth to speak about the Rotary Theme for the Year (e.g. the Magic of Rotary). It was a great way to engage both them and their parents (led to some new members).
b. District goal to revive youth programs.
c. Interact – award the youth with volunteer hours for attending meetings.
i. Need a student champion to recruit peers
ii. Need a sponsor/teacher/guidance councillor/staff person IN THE SCHOOL to be the liaison.
iii. Need 15 kids to charter a Rotaract club
d. What can each of our clubs do to grow our Youth Programs?
i. Bring info back and share with our club. (is there a scholarship program in our club?)
ii. Reach out to club family members/friends – identify potential youth to engage with.
iii. Join the District Youth Services Committee
iv. Ensure funding for youth within our club’s budget
v. Do we have Youth Services Committee within our Club?
d. What can each of our clubs do to grow our Youth Programs?
i. Bring info back and share with our club. (is there a scholarship program in our club?)
ii. Reach out to club family members/friends – identify potential youth to engage with.
iii. Join the District Youth Services Committee
iv. Ensure funding for youth within our club’s budget
v. Do we have Youth Services Committee within our Club?